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Adding Seminars to the OneNOAA Seminar Calendar

Once you have been approved as a contributor to the OneNOAA Science Seminars Series calendar, you are able to add your organization's seminars to the calendar as well as editing existing seminars. We use the Google calendar data to populate our seminar listings for both e-mails and the seminar web page ( As such, we ask seminar contributors to follow these formatting and content guidelines. This helps us keep the seminar listings consistently formatted across all our contributors.

If you wish to become a seminar calendar contributor, e-mail Hernan Garcia and ask to be added as calendar contributor.

screen capture of detailed seminar submission instructions

Seminar title:
The 'title' field should contain the seminar title and ONLY the seminar title; no times, no location info, no acronyms, no links, and not the series name.

Event location:
The event location should be the physical location of the seminar. If the seminar is virtual only, just say 'Webinar only' but DO NOT ENTER THE URL for remote access in this field.

Description field:
All the rest of the information for your seminar is then added to the 'Description field'. Headings are bolded, and supplied below. Do not change headings.

click image to enlarge

Contents of the Description Field    Download template

OneNOAA Seminar Series

Title: Title here / name of series

Presenter(s): Presenter(s)name(s) and affiliation(s) here.
May include fact that speaker is delivering talk remotely, BUT DO NOT ENTER WEB ADDRESSES in this block. May also include co-authors below the speaker info.

Sponsor(s): Any sponsoring organization names, information regarding a seminar series name, etc.

Seminar Contact: Seminar organizer(s) contact information here; include email at a minimum.

Remote Access: Webinar and audio information goes with this heading. That includes links, information about muting microphones, passcodes, conference phone numbers, user support, any remote-access-related content. PUT WEBINAR URLs in this section ONLY.

Accessibility: Accessibility information (e.g., captioning, Sign Language interpreter) should be included here.

Abstract: Place abstract for talk here.
Ideally, abstract should be less than 200 words. Should be drafted as a guide to possible attendees, not a formal technical abstract.

Bio(s): Place speaker bio information here, please keep it brief, under 200 words.

Slides: Supply links here for presentation slides, if they are going to be shared. You may also note here that slides will be linked here the day after the seminar.

Recordings: Supply information about availability of seminar recordings, if they are going to be posted.

Subscribe to the OneNOAA Science Seminar Series weekly email:
Send an e-mail to with the word 'subscribe' in the subject or body.

{Speaker Name and Affiliation here, at the very bottom of the description, inside of braces}

Notes and guidance

  • Don't change any of the subheadings in the "Description field" section. Each heading is bolded on a new line, and its associated content can follow. Don't change the wording of the headings, don't change the capitalization. If a heading doesn't apply to your seminar, you may omit it, but don't change it. Also, please don't change the ORDER of the headings.
  • When you restate the speaker name(s) information in parentheses at the bottom of the description field, don't use parentheses INSIDE of the parentheses that encloses the speaker(s) list at the bottom of the description.
  • Keep the abstracts and speaker information sections SHORT. They are intended to help users know which talks to attend, not as a formal and detailed submission.
  • Please minimize any hyperlinks in your supporting information, and be certain that they are good links. The seminar content is maintained on the seminar site for years, and broken links create maintenance work for the OneNOAA team.
  • OneNOAA Seminar team members will remove the remote access information (links, etc.) from your seminar after it takes place.
  • The best way to create the text to place in the description field is with a plain text editor (Notepad or similar), not Microsoft Word, and especially not MS Word for the Mac. To do this, copy your text from Word, paste it into the text editor, then copy it from the text editor, and THEN paste it into the Google calendar description field. This technique removes special characters that don't show up on web pages.
  • After you create your seminar calendar event, you should check that it was entered properly by viewing the calendar entry on the OneNOAA listing page. Five minutes after saving your entry, check it online, here:
  • Please also avoid special characters if possible - no long dashes, curly quotes, etc.
  • The description field content should start with the "OneNOAA Scence Seminar Series" name and end with the note about how to subscribe, followed by the speaker name and affiliation enclosed in parentheses or braces.

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