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Adding Seminars to the OneNOAA Seminar Calendar

Once you have been approved as a contributor to the OneNOAA Science Seminars Series calendar, you are able to add your organization's seminars to the calendar as well as editing existing seminars. We use the Google calendar data to populate our seminar listings for both e-mails and the seminar web page (https://www.nodc.noaa.gov/seminars/). As such, we ask seminar contributors to follow these formatting and content guidelines. This helps us keep the seminar listings consistently formatted across all our contributors.

If you wish to become a seminar calendar contributor, e-mail Hernan Garcia and ask to be added as calendar contributor.

Seminar title:
The 'title' field should contain the seminar title and ONLY the seminar title; no times, no location info, no acronyms, no links, and not the series name.

Event location:
The event location should be the physical location of the seminar. If the seminar is virtual only, just say 'Webinar only' but DO NOT ENTER THE URL for remote access in this field.

Description field:
All the rest of the information for your seminar is then added to the 'Description field'. Headings are bolded, and supplied below. Do not change headings.

click image to enlarge

Contents of the Description Field    Download template

Notes and guidance

• Don't change any of the subheadings in the "Description field" section. Each heading is bolded on a new line, and its associated content can follow. Don't change the wording of the headings, don't change the capitalization. If a heading doesn't apply to your seminar, you may omit it, but don't change it. Also, please don't change the ORDER of the headings.
• When you restate the speaker name(s) information in parentheses at the bottom of the description field, don't use parentheses INSIDE of the parentheses that encloses the speaker(s) list at the bottom of the description.
• Keep the abstracts and speaker information sections SHORT. They are intended to help users know which talks to attend, not as a formal and detailed submission.
• Please minimize any hyperlinks in your supporting information, and be certain that they are good links. The seminar content is maintained on the seminar site for years, and broken links create maintenance work for the OneNOAA team.
• OneNOAA Seminar team members will remove the remote access information (links, etc.) from your seminar after it takes place.
• The best way to create the text to place in the description field is with a plain text editor (Notepad or similar), not Microsoft Word, and especially not MS Word for the Mac. To do this, copy your text from Word, paste it into the text editor, then copy it from the text editor, and THEN paste it into the Google calendar description field. This technique removes special characters that don't show up on web pages.
• After you create your seminar calendar event, you should check that it was entered properly by viewing the calendar entry on the OneNOAA listing page. Five minutes after saving your entry, check it online, here: https://www.nodc.noaa.gov/seminars/
• Please also avoid special characters if possible - no long dashes, curly quotes, etc.
• The description field content should start with the "OneNOAA Scence Seminar Series" name and end with the note about how to subscribe, followed by the speaker name and affiliation enclosed in parentheses or braces.